Accounting fed by your bookings
You never retype bookings or cleanings: they come in on their own. You add what Vostay can't know: rent, bills, purchases, bank accounts and statements.
Every page reads the same list of money facts, so two pages can never show different figures for the same month. Vostay's accounting was built with an accountant.
What you earned, and where your cash is
The books answer two separate questions.
What did I earn this month? A stay counts night by night in the month its nights fall in, and a cost counts in the month it belongs to, even if you pay it later. The Overview shows:
- the month's net revenue, after the platform's fee;
- costs: rent, bills, cleaning, purchases;
- profit and margin;
- occupancy, revenue per night and cleaning as a share of revenue.
Results runs through the year month by month, by platform and by cost category. Click any figure to see the lines behind it.
Where is my cash? Money counts on the day it really moved in or out of an account. Cashflow shows what happened, then a 3, 6 or 12-month forecast with its lowest point, and warns you if the balance is heading below zero.
Charges, expenses and bank statements
- Fixed charges: rent, electricity, internet, insurance. Entered once, they create that month's bill on its day, as a direct debit or one you pay yourself.
- One-off expenses, with the receipt as a photo or PDF. An expense can be split between several listings: equally, by nights booked, or by amounts you type.
- Bank statements: import a CSV (Wise, Revolut, Qonto, N26 and most French banks), a PDF or screenshots. Each line is matched to something Vostay already has, grouped Airbnb payouts included, or offered as a new line with a category. Nothing is saved until you have checked it.
The Airbnb transaction export, which is optional, makes payouts exact to the cent.
Owner statements and conciergerie commission
Each listing has a type, which tells the books how it makes money for you.
| Listing type | Rent | What you keep |
|---|---|---|
| I rent it (sublet) | you pay it | the revenue |
| I manage it for an owner | none | your commission; the rest goes to the owner |
| I own it | none | all the revenue |
For a managed listing, the commission is a percentage of the month's net revenue. What the owner is owed is net revenue, minus the listing's costs, minus your commission.
An owner statement covers one month: every stay with its nights in that month, other income, costs by category, the commission and the amount due to the owner. Print it or save it as a PDF, then send it yourself.
Month-end close and an export for your accountant
Month-end runs through a checklist: payouts confirmed, bills paid, direct debits seen on the bank, receipts attached, bank lines sorted, statements imported. Once closed, the month is locked and can't change by accident. You can reopen it to make a correction.
The Excel export puts the whole year in one file: a summary per listing, income, expenses, cashflow and bank lines. All that's left is to send it to your accountant.
What Vostay doesn't do
- It doesn't calculate or file your taxes (VAT, income tax): it gives your accountant clean books.
- It doesn't count tourist tax collected and paid by Airbnb as your revenue.
- It doesn't connect to your bank: you import the statements yourself.
Accounting is included in all three plans; owner statements and commissions are in the Conciergerie and Intégral plans. See pricing, the Airbnb conciergerie software page and cleaning management, which feeds your costs.